Dropbox

Global Travel and Events Associate

Dropbox

Portland, OR Remote

March 7, 2022

Dropbox is a leading global collaboration platform that's transforming the way people work together, from the smallest business to the largest enterprise. With more than 500 million registered users across more than 180 countries, our mission is to design a more enlightened way of working. From our headquarters in San Francisco to eight dedicated Studios and a worldwide team of employees who choose where they work best, our Virtual First approach is leading the way into the future of work.

Our Finance team builds the financial infrastructure to scale our growing company. We combine analytical and strategic thinking to develop a sound financial future for our global brand. We work closely with teams across the company, as well as with external partners.

Role Description:

The Global Travel and Events Associate is responsible for leading and monitoring the Company’s corporate travel/meeting and events programs. This includes preferred travel vendors, systems and services, expense report vendors and partners, as well as company credit card/p-card programs. The ideal candidate should be savvy in T&E and Finance.

Responsibilities


Operational Activities(50%) :

  • Oversee day-to-day T&E Operations. For example: Review and approve meeting/event and Swag requests based on budget availability
    Liaise all M&E requests to a third party via ServiceNow intake form ensuring all contracting, purchasing tasks to payment PO are completed.

  • Global credit card program including P-Card, corporate, and cross-border cards as well as related rebates and reporting.

  • Define travel and event reporting metrics and dashboards for key stakeholders and compliance.

  • Develop a thorough knowledge of company operations, policies, and procedures ensuring a high level of customer service for key stakeholders and executives.


Strategic Activities(50%):

  • Set strategy for prioritizing and executing Travel related subcategories (including airlines, hotels, car rental, meetings and events, and SWAG) to deliver value for the business

  • Act as liaison between suppliers and Dropbox business units. Lead Periodic Business Review and Partner meetings with a focus to drive accountability and improve supplier performance and negotiate remediations with suppliers, when necessary.

  • Proactively implement changes to improve and enhance the travel and event management program.

Requirements


  • 5+ years of experience in the corporate travel/finance administration environment; travel industry experience preferred management of travel booking tool (ex. TripActions), expensing system (ex. Concur), and online credit card systems.
    Prior experience managing contracts and working closely with a Corporate Travel Management (CMT)

  • Deliver reporting and analysis to support executives and accounting teams in managing travel and expense budgets, partner savings, compliance reporting, and contribute to diverse supplier reporting.

  • Manage highly confidential and sensitive information

  • Manage projects related to process improvements and innovation in travel, event, and SWAG spaces to encourage the adoption of best practices and policy compliance.

  • Establish and maintain strong business relationships with preferred travel and third party meeting management vendors

  • Maintain and simplify training and resources-related travel management-related processes.

  • Bachelor’s degree in Accounting, Finance, Business/Marketing or related discipline or equivalent experience